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Stony Brook University

COLLECTIONS: Interlibrary Loan & Document Delivery

Patron Responsibilities

It is important to respect the policies of the lending institutions.  Failure to do so can negatively impact Stony Brook University Library’s relationship with lending libraries and make future borrowing difficult.

Overdue items: Patrons are expected to adhere to the policies of the lending institution. If an item is overdue, the borrower’s Interlibrary Loan privileges will be suspended until the material is returned and the accompanying fines are paid.

Lost/damaged items: If an item borrowed through Interlibrary Loan is lost or damaged, the borrower is responsible for the replacement cost and any associated fees.  The cost and the fees are determined by the lending institution.  The borrower’s Interlibrary Loan privileges will be suspended until the fees have been paid.  Items that are significantly overdue will be classified as lost.   Patrons are given two weeks from the third overdue notice to return the material. 

Recalled material: Occasionally lending period for an item is cut short and the item is recalled by the lending institution.  When a recall notice is received, you must return the book immediately.  Failure to do so may result in fines and suspension of ILL privileges.

Conditional use: A lending library may institute conditions on borrowing, such as that an item must be used in the library or cannot be photocopied. It is important to adhere to the conditions set by the lending institution.

Patrons are responsible for ensuring contact information (email and phone number) are current in their accounts.


Delivery of items

Users will be notified via email or telephone when requested material has arrived.  Material will be held until due date, when it will be returned to the lending library.

Print material may be picked up in the Interlibrary Loan office located on the second floor of the Frank Melville Jr. Memorial Library in room W2510 or at the Health Sciences Library, 3rd floor, depending on where you placed your request.  Print material ordered for patrons in Marine Sciences will be sent via campus mail to MASIC and material for patrons at Stony Brook Manhattan will be sent via United Parcel Service.

Electronic material is delivered via Internet.  Check your email for notice of arrival.  You have 30 days to view or download articles before they are removed from the system.  Please print or save electronically delivered material. Requests for material already provided will not be processed.

Please note that the ILL department will not download and print electronically delivered material.