The Health Sciences Library offers free individual & group consultations on NIH Public Access Policy (NIHPAP) compliance.
Contact us to schedule an appointment:
The National Center for Biotechnology Information (NCBI) is the database management and bioinformatics arm of the National Library of Medicine, which, in turn, is part of the National Institutes of Health. As well as providing an extensive array of databases, information resources, and software tools, it also provides a free account (My NCBI) which allows users to customize their use of the NCBI resources, save searches and collections of results, set up automated email alerts, maintain NIH Biosketches, and manage your personal citations and their compliance with the NIH Public Access Policy. This last is done using a tool within My NCBI called My Bibliography.
In order to use My NCBI (and My Bibliography within it), you must register for an account. Multiple login options are provided, but for seamless integration with eRA Commons, the NIHMS, and other NIH grant resources, it is strongly recommended that you use only one username and password: your eRA Commons/NIH login. If you use that for all the NIH resources, everything should link easily.
If you already have separate My NCBI and eRA Commons accounts, you can link them from within My NCBI. This is necessary in order to view Compliance status and Grant Linkages to articles in My Bibliography.
Also note that you can link other accounts to your My NCBI account including institutional logins, ORCID, and Google accounts. A general guide to MyNCBI's use for PubMed is available on this Libguide.
However, it is the link to your eRA Commons account that is vital for Public Access Policy compliance.
To register, sign-in, and use My NCBI, use the "Sign in to NCBI" link in the top right corner of any NCBI webpage (including PubMed).
For problems with My NCBI accounts and linking to eRA Commons accounts, contact firstname.lastname@example.org.
For detailed instructions on registering for My NCBI, go to the "What is My NCBI?" Manual.
My Bibliography is the second box in the lefthand column in My NCBI. At the bottom of the box is a link to "Manage My Bibliography." Click on that link.
To add a citation to MyBibliography:
Also, if someone else has linked a citation in their MyBibliography to one of your grant awards in eRA Commons, you will see a notification message that the citation has been added to your MyBibliography. The addition of citations linked to your funding is done automatically by the system. You can review the new citations and keep or delete them as you wish. The notification message can be removed by clicking on the small "x" on its right side.
To view and manage the compliance status of your citations in MyBibliography:
Note that this will only work if your My NCBI Account is linked to your eRA Commons Account. If the accounts are properly linked, you will see a small icon on the top of the page.
Once the Display Settings are set to see compliance and grant (award) linkages, there will be a blue area underneath each citation with the appropriate information.
The compliance status for each citation is indicated by a colored dot/symbol as well as text.
Status for all citations can be changed either by clicking on the symbol or on the "edit status" link.
Read the NIH's "Managing Compliance to the NIH Public Access Policy" Help for more information.
To associate NIH funding Awards with your citations in MyBibliography:
The ability to manage My Bibliography can be delegated to another person, such as an administrative assistant, program manager, student, or other. The delegate must have their own My NCBI Account linked to an eRA Commons account.
Click on your email/username on the top right of the screen to see your NCBI Account Settings.
Click on "Add a Delegate":
Once done, the delegate will be able to view, manage and edit your My Bibliography.
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