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Stony Brook University

Scholarly Communication Toolkit

A toolkit of information, services and resources


Registering researchers in some type of authority file or identifier (ID) system has become more compelling as both institutions and researchers recognize the need to compile their scholarly output. This need to uniquely identify researchers and correctly associate them with their scholarly output has given rise to bibliometrics and its extension, altmetrics—the attempt to measure the impact of a work as it is reflected by mentions in social networks and news media. University ranking tables rely in part on how often the works produced by the institutions’ researchers are cited in professional and academic journals.
Open Access mandates and funding reporting requirements represent other inducements to track an institution’s scholarly output.
These drivers present institutions with a challenge: how can they accurately measure and reflect the entire scholarly output of all their researchers? Information about a specific researcher may be represented in multiple databases, with only a subset interoperating with each other.
For more information see the OCLC Research report: Registering Researchers in Authority Files.

Authority Hubs & ID Hubs

recommended practices for the researcher

There is increasing importance of modes of scholarly communication that go beyond books and even beyond articles to include many other diverse forms and formats. Unique, persistent IDs are needed to increase the likelihood that all researchers’ output is represented and that this output is attributed to the correct individual researcher and the researcher’s institution. Accurate affiliation is critical to both accurately compile scholarly output in all formats and for others to form an assessment of the trustworthiness or authority of esearch output.

  • Obtain a persistent ID before submitting any output. Ask your librarian or university administrator if you are unsure which IDs are most suitable or don’t know how to get one.
  • Disseminate your persistent IDs on all external communications—faculty profiles, email signature, professional networks, LinkedIn, or anywhere you communicate with your peers.
  • Include the ISNI of your organization(s) and funders in the research output that you submit. Search
  • If your organization does not have an ISNI, it can request one through an ISNI Registration Agency.
  • Resolve errors in your metadata (affiliations, attributions, etc.) or if you’re represented in the same system more than once. Consider reporting them to your librarian or university administrator if you cannot correct the errors yourself.

"Registering Researchers in Authority Files" CC/ By OCLC Research

stakeholders & needs

"Registering Researchers in Authority Files" CC/ By OCLC Research

research management & researcher profile systems