Data Stewardship & Retention
Data generated by research projects at or under the auspices of Stony Brook University are owned by the University. However, the principle investigator (PI) is responsible for retention, preservation, distribution, and control of the data.
The PI is responsible for data stewardship in the following areas:
Research data must be archived for three years after the closeout, final reporting or publication of a project, with original data retained wherever possible. Additional data sharing and/or archiving requirements may be imposed by the sponsoring agency; the PI is responsible for complying with such requirements.
Institutional Review Board
If your work involves human subjects, you may need to limit the extent of the research that you share to protect the rights and privacy of individuals per SBU IRB policies. Funding agencies recognize the need to adhere to these policies and regulations. Your data management plan should explicitly state which information you are not sharing due to IRB concerns; it is also important to share some form of your data.
Contact the Office of Research Compliance with questions about human subjects regulations. SBU Libraries Research Data Services can assist you with anonymization.
The Office of Stony Brook Research defines intellectual property as, “a legal concept that includes copyrights, trademarks, patents, and related rights, such as know-how. Under intellectual property law, the holder of one of these abstract “properties” has certain exclusive rights to the creative work, commercial symbol, or invention which is covered by it.” The creation of intellectual property during the course of your research may have implications on if and when your data will be shared. NSF allows the retention of intellectual property to the grantees, but that does not preclude sharing of results, data, and collections with other researchers (see NSF Data Sharing Policy, in Part VI of the Award and Administration Guide, Section D.4.d, Intellectual Property, Dissemination and Sharing of Research Results)
Responsible Conduct of Research
Funding agencies including the NSF and HHS mandate training in the responsible conduct of research (RCR). Data management activities overlap with many core areas of RCR because data are so integral to the research process. For a complete, self-guided RCR instruction module on data management, see here.
Please visit the DHSS Office of Research Integrity/ Data Management site here.
For more information on data copyright and licensing, and links to SBU policies, see Copyright & Licensing.